Finance and Accounts
About the Division:
Bangladesh Open University (BOU) began its journey in 1992 with the passing of the BOU act. 1992. Finance and Accounts (F&A) division is one of the important divisions among all the divisions of Bangladesh Open University (BOU). The role and function of Finance and Accounts division are to examine the financial aspects and oversee the management of the financial affairs of all Schools, Divisions, Sections, Cell, Regional Centres (RC) and Sub- Regional Centres (SRC) of BOU in respect of revenue income and expenditure. This division also assists the university in its financial decision- making processes under the guidance of the authority.
Mission:
Bangladesh Open University provides education to students all over Bangladesh through open and distance mode. Students can get an education from anywhere at any age through open and distance learning method. Most of the students of Bangladesh Open University depend on the electronic medium and IT facilities. Finance and Accounts Division wants to start a software-based payroll, accounts and online-based receipts & payment systems so that all Financial receipts and claims solve as quickly as possible and students can get much more facilities from Bangladesh Open University and also complete their program in due time.
Accounts Section
Responsibilities:
| 1. | Provide support to prepare the annual budget of the university under the guidance of the authority. |
| 2. | Examine and checks all supplier, tenderer and contractor bill according to PPA-2006 and PPR-2008 (revised) and process those bills for payment. |
| 3. | Checks TA/DA, Teachers honorarium, Petty Cash, Advance, Writer, Reviewer, Tutor and others bill according to PPA-2006 and PPR-2008 (revised) and process those bills for payment. |
| 4. | Checks Travel grants, Subscription & other grants and process those for payment. |
| 5. | Examine all utility bills (Gas, Electricity, Telephone, Municipality Tax, WASA bill etc.) and process those bills for payment. |
| 6. | Keeps all financial records like cash book, ledger book, advance register, cheque issue register, bank statement, tenderer and supplier bill register, financial statement, receipts & payment accounts, TAX and VAT register, Challan, TA/DA register and all vouchers properly and timely. |
| 7. | Checks all vehicles maintenance and fuel bill according to PPA-2006 and PPR-2008 (revised) and process those bills for payment. |
| 8. | Prepares item wise annual budget of the university and discusses all items with the University Grants Commission of Bangladesh (UGC) for settle annual budget. |
| 9. | Prepares Broad Sheet Reply (BSR) of audit objections. |
| 10. | Prepares receipts and payment accounts monthly, quarterly, half-yearly and annually. |
| 11. | Submit item wise monthly expenditure statements to the UGC and Ministry with their requirements. |
| 12. | Investment of surplus fund (GPF, Pension, BF and others), renewal of investment and encashment of an investment. |
| 13. | Any other duties assigned by the university authority. |
Composition:
The Accounts Sections is headed by a Director who is assisted by Joint Director (Accounts), Deputy Director, Assistant Director, Accounts Officer and a number of other officers and staff.
Finance Section
Responsibilities:
| 1. | To prepare the budget of the university under the guidance of the authority. |
| 2. | To submits monthly, quarterly and annual expenditure statements to the UGC and ministry for their requirements. |
| 3. | To released funds from the UGC. |
| 4. | Money transfer from various program account to Janata Bank Ltd. for operating the daily transaction of BOU Main Campus and money transfer from Janata Bank Ltd. to all RRC’s establishment and tutorial service for operating the daily transaction of RRC and SRC. |
| 5. | To take necessary action for the investment of the surplus fund, renewal of investment and encashment of investments. |
| 6. | To supervise the works of budgetary control and payment of subscription and grants. |
| 7. | To keep liaison with the UGC, ministry, bank and other organizations regarding financial matters. |
| 8. | To help the settle audit objection. |
| 9. | To puts-up various types of the letter for administrative approval and send it to the various section, division and organization for necessary action. |
| 10. | To conduct finance committee meeting and prepare minutes for the approval of the authority. |
| 11. | Any other duties assigned by the authority. |
Pay-roll, Pension & Fund Section
Payroll, Pension & Fund Section is the most important employee benefit based section of the Finance & Accounts Division. After the approval of the authority, the Section provides service to all employees through a software-based Payroll & fund system timely, accurately & smoothly. Satisfaction drives motivation. So getting satisfactory service, our employee provides service to the students all over Bangladesh and abroad also through open and distance mode.
Responsibilities
| 1. | Prepares monthly, quarterly, half-yearly and yearly pension and salary expenditures statements for budget preparations as a whole contributes in preparations of University budget. Estimates and submits revised and proposed salary & pension budget reports to the UGC according to their demand. Later faces the UGC budget meeting for budget allocation of salary and pension funds. |
| 2. | Assesses salary and allowances reports of BOU teachers, Officers and Staffs U/S-108 and deducts tax at source U/S-50. Then finally disburses salary certificates for every teacher, Officer and Staff. |
| 3. | Gives opinions for approval of time scale, selection grade, EB cross, higher grade according to govt. rules and BOU rules. Finally gets preparations for payment of those benefits according to the approval of the authority. Fixes pay according to official orders of all kinds of financial benefits. |
| 4. | Assesses the financial benefit of the pensioner during PRL and after PRL. According to administrative order processes, pensioners file and take necessary steps for payments after the approval of the authority. As well as prepares monthly receive and payment statements of the pension fund for submission to UGC. |
| 5. | Prepares monthly salary by using ERP. Besides examines overtime and daily wage bills and prepares monthly pension & benevolent fund bill. Processes these files for payment. |
| 6. | Arranges a trustee board meeting of Benevolent Fund (BF) and prepares related working papers or agenda for taking decisions. Final payments are made by the approved minutes. |
| 7. | Helps the disposal of audit objection by giving Broad Sheet reply and supporting documents and also faces the Tri-Party meeting for disposal audit objections. |
| 8. | Does any other works which are assigned by the authority. |
Cash & Bill Section
Cash & Bill Section is a very important section of the Finance & Accounts division. All kinds of payments and all kinds of money are received through this section.
Tasks performed by Cash & Bill Section are:
| SI No | Descriptions of Online tasks | Results |
| A | All kinds of bill are paid through bank advice within a short period of time. Examiners of BOU can collect the statement of tax challan copy through online which is deducted at source against the bill they submitted through online. | By getting money of bills and information of chalan through online, loss of money and time can be reduced for teachers. |
| B | Writes cheques for all bank account which are administered by the Finance & Accounts Division of BOU. Maintains cheque issue register and cash book. Prepares Chalan for vat, tax, bank deposits, reserves chalan copy and submits the report of this to vat, tax office. Presents the file of petty cash of Finance & Accounts division and keeps the records of petty cash. | Maximum tasks of SL No B is in process for starting the tasks through online. |
| Keeps records of post file and present the file regarding this. Writes files after receiving money against adjustment related files. Issues all kinds of money receipt. Deposits all DD / PO at bank received for convocation and keeps records of this at the register. Verifies the bank guarantee, sends letter, gives opinion at file, deposits DD/ PO at bank and keep records of these DD/ PO at the register. | ||
| Deposits performance security and works on the return file. Deposits cheque of retention money which is deducted from bills and works on return file along with keeping records of these. Receives payments of GPF loan, counts previous service periods, receives payments of house loan, receives cash against audit objection, deposits this audit objected money and keeps records. | ||
| Assists internal and external audits. Prepares vouchers for all kinds of incomes and expenses except program incomes. | ||
| Receives rent of VIP guest house/rent of Janata Bank/ rent received from BTCL/ receives electricity bills and deposits at bank. Executes all tasks related to confiscation of DD, PO received from PPD, E& E and procurement section. | ||
| Sells schedule and keeps records at the register. All accounts vouchers keep in guard file and reserves in godown in a proper way. Sells service/ pension book and deposits at the bank this money and keeps records at the register. |
Monitoring Section
Responsibilities:
| 1. | To BOU has 12 Regional Centers 80 Sub-Regional Centers and 1506 Study Centers all over the country for providing its educational services. Around six hundred thousand learners of this university are currently engaged in 53 formal academic programs and 19 non-formal programs for continuing their academic activities. Under the conventional system. |
| 2. | To supervise and maintain the program income accounts for the regional resource center and Sub-regional center. |
| 3. | To Check and verify monitoring card-1 and 2 which is sent by the Regional Resource Centre. |
| 4. | To collect monthly Bank statements from our central income receiving Bank (Sonali, Janata, DBBL and Rupali). |
| 5. | To prepare monthly, quarterly and yearly program income and expenditure statements. |
| 6. | To prepare the statement of different and timely deposited to the related accounts. |
| 7. | To estimate program income properly and timely deposited to the related accounts. |
| 8. | To put-up different types of the letter for administrative approval and send it to various section division and organization for necessary action. |
| 9. | To keep liaison with various types of bank and organizations for necessary action. |
| 10. | To provide necessary papers and documents to internal and external audit team to settle audit objections. |
| 11. | To determine cost-benefit analysis from various types of programs and recommendations to income related to a different program. |
| 12. | To keep and maintain program income related cash book, ledger book, income & expenditure statements and others record properly. |
| 13. | To BOU now introduced a web-based application online services and payment system (OSAPS) for facilitating. |
| 14. | To On-line application, admission registration, provisional certificate, original certificate and testimonial payment of fees and other related fees learners deposit by the system. |
| 15. | To finaly, selected candidates to complete their admission process paying admission fees through payment gateway (b-kash, DBBL, Sure Cash) of the OSAPS system. |
| 16. | To Collect all kinds of funds and to deposited to the central account. |
| 17. | Any other duties assigned by the authority. |
Loan Disburse & Repaid Section
Responsibilities:
| 1. | A section “bad credit loan lending and borrowing” has been started under Finance & Accounts Division as on dated 11/11/2015 to operate & manage sound lending & borrowing process of Land Purchase/House Purchase/Flat Purchase/House Construction & Development for the teachers, Officers & employees of Bangladesh Open University. |
Officer’s List:
| Name | Designation | Phone /E-mail |
| Md. Hemayet Miah | Director | 9291116, 09666730730 Ex.712 hemayet@bou.edu.bd |
| Mohammad Malequzzaman | Joint Director | 09666730730 Ex.713 |
| Md. Mizanur Rahman Bhuiyan | Assistant Director | 09666730730 Ex.935 mizanbao@bou.edu.bd |
| Mohammad Neamul Haque Howlader | Administrative Officer | 09666730730, Ext: 542 neambou2013@gmail.com |
| Accounts Section | ||
| Md.Sazzad Hossain Choudhury | Joint Director | 09666730730 Ex.714 sazzadhc@gmail.com dsazzad@bou.edu.bd |
| SM Atiqur Rahaman | Deputy Director | 09666730730 Ex.715 nana@bou.edu.bd |
| S.M Emran Hossain | Assistant Director | 09666730730 Ex.936 sikderemran85@gmail.com |
| Swarup Sarker | Assistant Director | 09666730730 Ex.937 swarup_apu@yahoo.com |
| Md. Mostafijur Rahman | Assistant Director | 09666730730 Ex.939 mostafijurbou@gmail.com |
| Nazmul Haque | Assistant Director | 09666730730 Ex.944 |
| Md. Ali Akbor | Administrative Officer | 09666730730 Ex. 940 |
| Humayun Kabir | Section Officer | 09666730730 Ex.941 |
| Tamjidul Islam | Administrative Officer | 09666730730 Ex.544 tamjidul.bou@gmail.com |
| Swapan Kumar Dey | Accounts Officer | 09666730730 Ex.547 skdey25682@gmail.com |
| Finance Section | ||
| Md.Fazlul Karim | Joint Director | 09666730730 Ex.719 |
| Md. Mamunur Rashid Sarker | Deputy Director | 09666730730 Ex.720 mamunao21@gmail.com |
| MS Nazneen Nahar | Administrative Officer | 09666730730 Ex.942 nazneenbou@gmail.com |
| Md. Helal Uddin | Administrative Officer | 09666730730 Ex.543 |
| Md. Saiful Islam | Asst. Accounts Officer | 09666730730 Ex.548 |
| Salary Section | ||
| MS Nargis Akhter | Joint Director | 09666730730 Ex.717 nargis70@bou.edu.bd |
| MS Julekha Khatun | Deputy Director | 09666730730 Ex.718 |
| MS Azimun Nesa | Accounts Officer | 09666730730 Ex.943 |
| Sahidul Islam | Accounts Officer | 09666730730 Ex.199 |
| Tanjida Khanom | Accounts Officer | 09666730730 Ex.950 |
| Mohammad Abu Sayem | Administrative Officer | 09666730730 Ex.541 sayembou@gmail.com |
| Shahida Parvin | Accounts Officer | 09666730730 Ex.541 parvinshahida076@gmail.com |
| Cash & Bill Section | ||
| Md. Monsur Alam | Joint Director | 09666730730 Ex.716 monsur67@bou.edu.bd |
| Md.Anarul Islam | Assistant Director | 09666730730 Ex.173 anarul@bou.edu.bd |
| Mohammad Tariqul Islam | Assistant Director | 09666730730 Ex.945 tariqul.labib@gmail.com |
| Bazlur Rahman Khondaker | Accounts Officer | 09666730730 Ex.545 |
| Monitoring Cell | ||
| Md. Nurul Islam | Joint Director | 09666730730 Ex.721 |
| Md. Altaf Hossain | Administrative Officer | 09666730730 Ex.946 altaf00068@gmail.com |
| MS Hasina Akter Parvin | Administrative Officer | 09666730730 Ex.947 |
| Nur-E-Hafsa | Accounts Officer | 09666730730 Ex. 948 |
| Loan Disburse & Repaid Section | ||
| Aleya Ferdousi | Assistant Regional Director | 09666730730 Ex.938 |
| Mohammad Wahiduzzaman Howlader | Administrative Officer | 09666730730 Ex.949 wahid2174@yahoo.com |
Contact
MD. HEMAYET MIAH
Director (Finance and Accounts)
Finance and Accounts Division
Bangladesh Open University
Board Bazar, Gazipur-1705
Phone: 02-9291116; Fax: 02-9291116;
PABX: 09666730730 Ex.712
E-mail: hemayet@bou.edu.bd